Minutes of Eco Committee Meeting on 7th January 2008

Attendees

• Manjit
• Diti
• Chandrakant
• Harsh
• Seema
• Devatanu
• Priyank

Discussions:

1. Ecoresponsive celebrated its 6 months anniversary today by cutting a delicious chocolate cake.
   
2. Experts will be called in this year to discuss various eco issues
3. Eco site name was fixed and the domain registeration would be done by Prakash aas soon as possible
4. Discussions on how Car stickers will be made by kids
5. Various Ec0responsive events can be given out to press to make people understand what steps we are taking to be ecosensitive.
6. Idea of adopting a nursery was forwarded by Seema
7. The venue for Tree Plantation drive needs to be decided. Also the cost for the same should be as minimal as possible.
8. Ideas on how we can shape the tender minds of young kids to be Ecoresponsive were discussed.
9. Venue for kids events / workshops will be found out.
10. Kids of the employees would be invited as guests to participate in the events.
    

Minutes of Eco Committee Meeting on 14th December 2007

Attendees

manjit

diti

payal

ambar

prakash

chandrakant

harsh

seema

Discussions:

1. Registration details
2. get the original DVD for distribution
3. collecting cd’s / newspaper for recycling
4. Car Stickers – by jan mid
5. Eco website ground work to initiate
6. search plastic recyclers
7. list of ideas on the blog
8. bags to be sent children specific org (which one to be figured out)
9. followup with crayons
10. next meeting - 7^th jan 08 - 10pm – lower parel office (compulsory for all eco members)

Eco Responsive Committee Meeting - 16th Nov 2007

Attendees

1. Prakash

2. Ambar

3. Seema

4. Harsh

5. Payal

6. Nilesh

Discussion

1. Paper Bags workshop to be conducted on 1^st December 2007, Seema & Payal to figure out more ideas for it
2. Inconvenient Truth DVD’s to go out to each Divisions asap. Prioritize it to Yellow since the demand there is high (Priyank / Harsh)
3. Getting Kids involved & finding out ideas/program to communicate with them to be considered as one of the future points (Seema)
4. Some Ideas as a part of Creative Induction has been implemented at Yellow, Payal to share the slide with Ambar
5. “You are Guilty” – wait for the right time to launch this.(Payal / Seema)
6. Decision taken to sponsor a child at Crayons. Payal to give more details to Seema (Seema / Payal)
7. Prioritize disposal of Shredded Paper & Bus Tickets, funds generated to be deposited with eco funds. (Manjit / Seema)
8. Discontinue the collection of Bus Tickets. Seema to figure out how to communicate with the employees.
9. Source out organizations who recycle Plastic Bags. etc (All the Eco Members)
10. Mango Tree__ Seema to follow-up
11. Karmayog Site (Payal / Priyank)
12. Merchandising Website for our own initiative (Dev/Payal)
13. Seema will follow up on the merchandise sold by Indian artisans
14. Homepage for merchandise site (Seema/Dev/Payal)
15. 7 th jan 08 site should be up and running
16. www.thewallartstore.com benchmark for merchandise. Can call it the ecostore.com. (Prakash will block it up for us if available). ecoshop, ecopoint, ecocentre came up with a list of names and check their availability. greenshopper.com
17. Design homepage to show organization interested, identify organizations and shops - for online eco store
18. list down the budget for the website (Dev. Approval Seema)
19. “Eco Responsive” the name to be registered (Seema / Harsh)
20. Next meeting 10am on 29th Nov 2007 at Lower Parel Office

Eco Responsive Committee Meeting - 26th Oct 2007

Attendees

1. Prakash
2. Chandrakant
3. Harsh
4. Devatanu
5. Priyank
6. Ambar
7. Nilesh
   

Discussion

1. Clients are interested in screening the DVD in large numbers, hence it is not feasible to screen it in JV or LP
2. Live Earth Videos (from Youtube) have been given by Prakash to Dev (a. Super Power Bloke, b. Earth 2.0, c. The Reef)
   
3. Some Ideas - can include it part of each division induction programme (future points pending)
4. Mango Tree___Seema to follow up
5. Eco Merchandise newslette - Completed and emailed
6. You are guilty_ By next meeting (Yellow/Payal)
7. Bus tickets will be sent for recycling. (Ambar)
8. Decision has been taken to sponsor one child. Further plans to be discussed once Seema is back.
   
9. Karmyog site (Payal/Priyank)
10. Cash from sale of shredded paper (Manjit will get back by 15th oct) - No follow up yet - (Manjit/Harsh)
    
11. Merchandising Website for our own initiative (Dev/Payal)
12. Seema will follow up on the merchandise sold by Indian artisans
13. Homepage for merchandise site (Seema/Dev/Payal)
14. 7 th jan 08 site should be up and running
    
15. www.thewallartstore.com benchmark for merchandise. Can call it the ecostore.com. (Prakash will block it up for us if available). ecoshop, ecopoint, ecocentre came up with a list of names and check their availability. greenshopper.com
16. Design homepage to show organization interested, identify organizations and shops - for online eco store
    
17. list down the budget for the website (Dev. Approval Seema)
18. Eco Responsive legal and registration issues ( Seema/Harsh to coordinate with suresh)
19. Ideas for involving kids in this cause
20. Once the NGO is registered we can issue ID cards for the ecomember
21. We need to involve more people from within the organisation. We can start by asking all members of Aliagroup for content and suggestions for the monthly newsletters.
22. CK / Harsh suggest that we need to go out of the organisation and that internal activities have been saturated.
23. Ambar suggests that communicating the points to non-committee members in the right manner is critical in getting their participation
24. Movie category needs to be added to the blog
25. "The World is Mine" image needs to be added to the blog
26. Emails need to be sent to all employees to ask for suggestions on improving the blog. These suggestions will be taken forward for planning the website
    
27. Next meeting 16th Nov - LP
    

Eco Responsive Committee Meeting - 12th Oct 2007

Attendees

1. Payal
2. Nilesh
3. Ambar
4. Seema
5. Prakash
6. Harsh
7. Chandrakant
8. Devatanu

Discussion Points

1. DVD License - they were never there. may be call clients over & watch screening discuss on feasibility (Harsh/Dev)
2. Live Earth Videos (Prakash) sent them to Priyank
3. Some Ideas - can include it part of each division induction programme (future points pending)
4. Mango Tree___Seema to follow up
5. Eco Merchandise newsletter - seema can take up, because Imaran is busy with project deadline
6. You are guilty_ By next meeting (Yellow/Payal)
7. Mumbai central depot---the authorities the BEST- priyank nilesh have no idea, Nilesh will try & find out the link from Sonali and Nanda
8. Speak to BEST about their cause (the ticket collection) speak to higher authorities first, at the same time trace the link (Priyank/Nilesh)
   
9. Need final figure of the bus ticket collection for the newsletter (Priyank)
10. karmyog site (Payal)
11. Cash from sale of shredded paper (Manjit will get back by 15th oct)
12. mail for approval on this (from higher authorities)
13. Merchandising Website (Dev/Payal)
    
14. Seema will follow up on the merchandise sold by Indian artisans
15. Homepage for merchandise site (Seema/Dev/Payal)
16. 7 th jan 08 site should be up and running
    
17. www.thewallartstore.com benchmark for merchandise. Can call it the ecostore.com. (Prakash will block it up for us if available). ecoshop, ecopoint, ecocentre came up with a list of names and check their availability. greenshopper.com
    
18. Design homepage to show organization interested, identify organizations and shops - for online eco store
    
19. list down the budget for the website (Dev. Approval Seema)
    
20. We need to assign two or more people for one task so that there is a definite follow up
    
21. Eco Responsive legal and registration issues ( Seema/Harsh to coordinate with suresh)
22. Ideas for involving kids in this cause
23. Once the NGO is registered we can issue ID cards for the ecomember
24. Next meeting 26th Oct at JV

Eco Responsive Committee Meeting - 28th Sept 2007

Attendees

1. Nilesh
2. Prakash
3. Harsh
4. Chandrakant
5. Devatanu
6. Seema
7. Priyank

Discussion Points

1. DVD copies for Inconvenient truth will be strictly monitored and must have corresponding paper license
2. Live Earth videos need to be downloaded by Prakash
3. The committee needs to finalise on a few, quantufiable causes to take up
4. Some ideas are -
1. Eco Choices within the company
2. Online Eco Awareness / Information for Eco Choices
   
3. Tree plantation
4. Voluteer Work (kids, trees, social awareness)
   
5. Kids specific site / portal for environmentally inclined issues
6. Contest for eco ideas where kids will participate (through channels)
   
7. Generate funds through eco merchandise
5. Collaboration with Under the Mango Tree - Vijaya Pastala - 9833154478 - http://www.utmt.in (Seema)
6. Eco Merchandise Newsletter will be done by DMA - 5th October (Chandrakant)
7. "You are Guilty" creatives/graphics - Yellow (tentative)
8. Mumbai Central Depot for BEST enquiry (Priyank/Nilesh)
9. Post It gift item is too expensive (Rs. 110). We are not going ahead with it
10. Explore Karmayog site and see what are the practical routes forward for merchandising (Diti)
11. Not too much interest in purchase of cloth bags. We'll stick to the bags for Diwali gifts. Sethu / Tuhin / Biju will have to give his confimation (Ambar)
12. Cash collected from sale of shredded paper is to be used as eco fund (Harsh)
13. Eco Chart for targets / figures. Final modality to be decided
14. Large bag sample to be collected from Chandrakant (Nilesh / Priyank)
15. Talk to Business Heads and collect a percetage of the cost saving from eco initiatives. This can be implemented in the intial stages and discontinued later (Seema)
16. Next meeting on 12th October - Lower Parel
17. Supriya (Alia) and Prashant (DMA) are no longer with the committee
18. We welcome Nilesh (Alia) to the committee
19. Nilesh's email id needs to be added to the eco committee group mail id (Prakash)
    

Eco Responsive Committee Meeting - 14th Sept 2007

Attendees

1. Priyank
2. Manjit
3. Chandrakant
4. Prakash
5. Devatanu
6. Payal
7. Harsh
8. Ambar
9. Diti

Discussion Items

1. Consumption figures have been shared at JV as well as LP
2. List of Diwali gift numbers from each department by Wednesday (Ambar - 19th Sept, Payal for Yellow)
3. Eco Directory is required (Ambar / Prakash)
   
4. Inconvenient Truth one copy has been done. Since it is 6 GB some alternate arrangements need to be made for copying it. Priyank to coordinate with Henry on this.
   
5. Manjit will follow up on the recycled paper processing. We cannot wait till we accumulate 500kgs of paper before being picked up
6. Confirmation from Seema on whether the money collected from sale of recycled paper can be used for the eco fund
7. Not too much interest in purchase of cloth bags. We'll stick to the bags for Diwali gifts. Sethu / Tuhin / Biju will have to give his confimation (Ambar)
8. Explore Karmayog site and see what are the practical routes forward for merchandising (Diti)
9. Process for registering as an NGO/Company - Seema to coordinate with Ramesh Vorah
10. Invite Al Gore to present to Indians (Devatanu)
    
11. Special mention for Ashmi in an eco Byte
12. More information on Post It (Manjit)
13. Approval from Seema about the 10 points bookmark. CK will prepare a sample. Diti and CK will prepare the design
14. List of Branded Electronic Products has been prepared by Prakash. As of now, only HP has a take back policy for just the toner and cartridge. No response from Jiyo Green yet on refilling of the cartridges.
15. Eco policy for IT products used - Seema / Prakash / Devatanu
16. Eco Responsive Charter - Devatanu / Payal / Seema
17. Exhibition of Eco Products to be planned before Diwali. Tentatively 4th, 5th, 6th Oct - Seema
18. Plant population in the office was supposed to be increased (Seema)
    
19. Newsletter content - Images for the stores / products (Payal), Ticket Collection Figure (Dev), Special Mention for Ashmi (Ambar), Design from Seema. Date - 28th Sept
    
20. Take decision on sending a stinker newsletter to shake the people up
21. Ideas for "You are guilty" campaign - by Wednesday (19th Sep) (e.g. crackers + asthama inhaler free), laxmi bomb + hearing aid, rockets + burnol. We need Seema's aproval on this. If she says no, we go on strike.
    
22. "Share your story" link to be attached with the eco byte
23. Share the Year 2070 ppt on the next working saturday and then mail it out to all (All team members)
    
24. Monitors have been set for reminding members of their tasks. For the first week it is Priyank. For the second week it will be Harsh.
    
25. Next eco meet on 28th Friday (JV)
    

Minutes for 30th August 2007

Attendees

1. Seema
2. Manjit
3. Chandrakant
4. Priyank
5. Devatanu
6. Harsh
7. Prakash
8. Ambar

Discussion

1. Tree planting moved to October
2. Share consumption figures before the movie and taking them through some visitor information and bus ticket update
   
3. List of Diwali gift numbers from each department
4. Prakash will need to make three copies of the movie for distribution to all offices
5. Manjit will follow up on the recycled paper processing. We cannot wait till we accumulate 500kgs of paper before being picked up.
6. Explore Karmayog site and see what are the practical routes forward for merchandising
7. Process for registering as an NGO/Company - Seema to coordinate with Ramesh Vorah
8. Invite Al Gore to present to Indians
9. Prakash to send an email to the IT team to deposit all CD boxes with the Eco Committee
10. Prefer a list of branded electronics. Also find out if they have an ewaste programme - Prakash
11. Jiyo Green / Cartridge world - Manjit and Priyank
12. Eco policy for IT products used - Seema / Prakash / Devatanu
13. Check if the bookmarks are being printed on recycled / recycle-able plastic
14. Aim for end september for the Newsletter
15. Exhibition of Eco Products to be planned before Diwali. Tentatively 4th, 5th, 6th Oct - Seema
    
16. Next eco meet on 14th September at Lower Parel - 9:30 am
    

Minutes- Eco Responsive Meeting 14/8/2007

Attendees:

• Seema
• Harsh
• CK
• Diti
• Supriya
• Priyank
• Prakash

Activities for first Saturday of September:

• Tree planting- Follow up with Dev. It will be voluntary. Transport will have to be arranged.
• Movie- Day after tomorrow.
• Share consumption figures for past 2 months.

Follow Ups/Decisions:

• CK will give us cost for bigger size bags and sling bags-Friday 17th Aug.
• Harsh to give consumption figures by end of day-14th Aug.
• Bags- materials - Seema, Supriya, Diti-22nd Aug.
• Process to register as NGO- Harsh
• Inconvinient truth 5 copies to be ordered- Prakash 14th Aug.
• Website to have a local flavour 17th Aug.
• Eco Friendly paper and shredder- Ambar 17th Aug.
• 10 bus ticket collection boxes-C.K-17th Aug
• e-waste audit - payal, Dev, Prakash-23rd Aug.
• Diwali gift to be finalised- divisionwise- 30th Aug.
• Greenpeace followup-Supriya
• Next eco meeting on 30th Aug 2007 in JV office at 9:30 am.
• If people are not attending the meeting they need to inform one day in advance
• If people are finding it difficult to be a part of the commitee they may drop out.
• Next newsletter on eco-friendly gifting.

Eco Responsive Committee Minutes - 27th July 2007

Attendees

• Prakash
• Priyank
• Manjit
• Supriya
• Ambar
• Payal
• Devatanu
• Seema
  

Decisions

• Not more than 3 members from each division
• Membership can be voluntary
• We need to maintain a attendance log
• Greenpeace presentation will happen in all three offices on the 4th
• Each division can distribute its on labels
• Relevant articles will be posted directly to the blog
• When the website is created a separate section can be dedicated to the news archive, but for now we can use the blog
• Pricing for bags - small: Rs. 50; large: Rs. 100.
• Incorporate water mark in the documents so that stationery needs to be printed in advance
• Newsletter on Ganpati needs to be sent out on 6th
• "Maruti has saved 30% on their electricity bill"

Follow Ups

• Bus ticket collection boxes
• Business heads needs to be informed before each initiative
• CD Cases need to be reused for bus ticket collection
• CK needs to distribute the artwork for the stickers to all the division
• CBO disclaimer needs to be set up - Prakash
• Reminder for Spruce Up Day today and mid week - next week
• Manjit & Priyank will do the ideation for the Eco Responsive website
• Carbon Credit article - Payal Green box article - Ambar
• Meeting / Concall with Premnath Balachandra - Payal
• EWaste audit - Prekash / Dev
• Production of more bags in three sizes. Sales tax implication - Seema
• Bag requirement draft email - Ambar
• Discussion on all Aliagroup Events and how they can be made green - Seema / Deepika
• Pricing for electronic chokes from Lower Chawl - Prakash
• Eco friendly paper to be dicussed with the business heads - Ambar / Suresh
• Discuss treeplanting with Mr. Badigar - September - Dev
• Tree planting mail to be sent - Ambar
• Purchase / Pricing for Inconvenient Truth - Prakash / Manjit
• Contact individuals who purchase Ganpati - All team members
• Draft newsletter by tuesday, 31st July - Seema
• Personal reminder for use of used paper boxes - All team members
• Maruti article - Manjit
• Next meeting - 14th Aug at Lower Parel

Eco Responsive Committee Minutes - 18th July 2007

Discussion Points

• Newsletter
• Monthly – once every two weeks
• Every week can have a relevant theme – next one could be Ganpati, then something linked to Sprucing up
• Any 5 of the following heads should be included in every newsletter
• Formation of Eco Bytes Team
• Tasks & Responsibilities
• Eco Committee - Going Ahead

Newsletter Topics Finalised

• Tips and things to do
• Theme based article
• Update on activities initiated – bus ticket, black google etc.
• News information on any future activities
• Eco speak – employees speak about their eco experiences
• A relevant and inspiring quote
• A comic strip or humorous take on the issue
• Links to relevant & interesting websites, books
• An ongoing competition – eg slogan, poster etc
• Information on things happening in the city / world
• Interesting pictures / video
• Include – articles, suggestions sent in by the employees – give credit

Note - A newsletter will contain only 5 to 6 of the above sections at a time. One newsletter will be sent per month. Additional information will be sent as 'Eco Bytes'.

Eco Bytes Team

• Could be a rotating team – so everybody gets a chance to be part of the newsletter and will keep it fresh.
• Also then everybody shares responsibility
• The following positions need to be finalised
• Editor - Seema (proposed)
• Contributors - Eco responsive team
• Technical / publishing - Devatanu / Ambar (proposed)
• Person sending out to all employees - Prakash / Ambar (proposed)
• Co-ordinator - Seema / Ambar (proposed)

Tasks & Responsibilities

• Bus tickets – Supriya
• Eco ganpati – Supriya
• Consumption & Purchase – Harsh
• It related – Prakash
• Newsletter – Seema Dev
• Merchandise – Diti
• Activity planners – Spruce Up – Ambar Seema
• Tree Planting - Dev
• Diwali Gifts – Ambar Seema
• Response team - Seema
• Eco charter – seema dev payal
• Eco Fund – tax benefit Harsh
• Recycled paper - Ambar
• E waste - Payal

Eco Responsive Committee - Going Ahead

• What no. should we cap at
• What is the procedure for new members to join
• Can we create sub committees in each division
• The main committee can monitor the activities of the sub committees
• Greenpeace talk at JV on 4th August - to be organised by Supriya
  
• Proposal to place BEST ticket collection boxes at other companies in and around JV - Permission to be taken before going ahead
• Spruce Up Day to be finalised on 4th August - Ambar
  
• Prakash is to completed purchase of of ecoresponsive.com and ecoresponsive.in domains
• Seema is to share information on "Gobal Cool"
• Harsh will clarify is the donation / mechandise purchase can lead to any income tax benefits
• Payal will be following up with Pallavi Agarwal on Ewaste
• Diti will be planning Eco Responsive mechandise
• Alia Cricket match logo can have the Eco Responsive Logo - CK
• Manjit has suggested that we consider using Electronic chokes instead of copper chokes so that electricity consumption can be reduced
• Dev is to confirm with Mr. Badigar about the tree planting at his farm